Booking Arrangements

(With effect from 1 March 2023)

(II) Minor Facilities: Recital Hall/ Committee Rooms

(A) Ordinary Bookings
(B) Late Bookings
(C) Special Bookings
(D) Supporting Documents

 

 (A) Ordinary Bookings

• Ordinary Booking applications are accepted and processed in one lot on a half-yearly basis in January and July for corresponding booking dates listed below:
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  Booking applications to be submitted in	For dates in the Year
  January	July to December of the same year
  July	January to June of the following year

• Completed application forms shall reach the booking office of the Hong Kong City Hall or via on-line application of e-APS at http://www.lcsd.gov.hk/eaps before 5:30pm on the last working day (Monday to Friday except public holidays) of the month. In general, it requires three months to process the ordinary booking applications.

 (B) Late Bookings

• Applications received after that are considered as Late Bookings but will nevertheless be processed on a first-come- first-served basis.
• Submission schedule for Late Bookings: 
• 
  

  Late Booking applications shall be accepted from	For dates in the Year
  May	July to December of the same year
  November	January to June of the following year

• Applications received less than 14 days prior to the date of hire will only be considered subject to operational feasibility.

 (C) Special Bookings

• Events requiring a longer lead-time for planning and preparation (e.g. cultural performances involving renowned visiting artists) are eligible to apply for Special Bookings. Such booking applications are processed between 13 to 24 months in advance of the month of hire.
• Completed application forms shall reach the booking office of the Hong Kong City Hall or via on-line application of e-APS at http://www.lcsd.gov.hk/eaps before 5:30pm on the last working day (Monday to Friday except public holidays) of the month. A reply will be provided within 14 working days thereafter.

 (D) Supporting Documents

• For organisations, the booking applications shall include copies of :

(i) Certificate of business registration; or
(ii) Certificate of incorporation under the Companies Ordinance Cap. 622; or
(iii) Notification of establishment of a society under the Societies Ordinance Cap. 151; or
(iv) Certificate of registration of a society under the Societies Ordinance Cap. 151; or
(v) Certificate of registration on the list of approved charitable institutions or trusts of a public character; or
(vi) Certificate of registration of a school or certificate of incorporation under the Education Ordinance Cap. 279.

• For individuals, applicants shall present their identity cards/passports for checking when they return applications in person. If applications are returned by post/fax/third party, copies of the applicants' identity card/passport shall be enclosed.
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Booking Arrangements

(I) Major Facilities: Concert Hall/ Theatre/ Exhibition Hall/ Exhibition Gallery

(II) Minor Facilities: Recital Hall/ Committee Rooms